Welcome to Say I Do In Tropical North Queensland Wedding Expo

About
Say I Do in TNQ Wedding Expos (formally Save the Date Wedding Expos) offers couples from Cairns, Port Douglas, Atherton Tablelands, interstate and overseas the opportunity to attend our expos. Here they can meet first-hand local wedding industry suppliers that live and work in this magnificent Tropical Paradise!

Our Mission
Say I Do in TNQ’s team is dedicated to growing our local wedding industry while raising funds for those in our community who need a helping hand.

Our Charity
Since beginning in 2012, we have donated over $180,000 of funds to a range of community organisations and charities including COUCH Wellness Centre, RSPCA, OzHarvest/REAP Food Rescue, Project Booya, FNQ Hospital Foundation, Fosters Carers, Autism Australia, and many local community grants.

We have supported many local organisations in our community who need a helping hand and we will continue doing so at future events.

When & Where
The next event will be on Sunday, 7th March 2021 at the Shangri-La Hotel Cairns from 9:00 am to 3:00 pm.

Exhibitor Information/Entry
We will have 100 exhibitions in the main exhibit hall of the Shangari-La and 6 Car/Mobile Bar/Catering spaces available in the Pier Shopping Complex located next to the lift/stairs that attendees need to use to gain access to the main exhibit area.

Stall Prices

 – Small Site – 1 Vendor Space. 1.5m x 1.5m. $275. Including 1 packed lunch.
 – Standard Site – 2.5m x 1.5m. $385.Includes 1 packed lunch (choices below)
 
 – Get Creative!! We have 16 Large Exhibits – each Includes 2 packed lunches. View larger exhibits.

COVID
At present (Dec 2020) COVID regulations allow for 500 people (including vendors) to enter the main exhibit at one time. As we know, the need to maintain safe distance practices and hand sanitiser will be on hand. The Main Entry/Exit of the Shangri-La exhibition will be staffed using an online mobile app counter.

Online Visitor Registration
We will have an online visitor registration with time slots so that couples, along with their attendees, can obtain VIP Entry.

Enquiries, please direct to:
Joanne Male, Event Director
e. info@sayidointhq.com.au
p. 0423 534 416

Space and Set up Information
Backdrop etc. you are allowed to provide your own freestanding banners, easels, etc. as long as they fit into your allocated space. You may not encroach on another exhibitor’s area. There is ample room for one banner/easel per exhibitor in the small and standard exhibits. Larger exhibits can unitise their space to their requirements. No, pull up banners are to be placed on tables due to safety concerns. Please remember to respect your fellow exhibitors.

Bump In/Bump Out – Exhibitors are encouraged to set up Saturday, 6th March 2021 from 10 am to 4 pm. The main exhibits entry is via the hotel loading dock located next to the underground car park. There will be limited trolleys available, so please provide your own if possible. If using the loading dock you must unpack and move your vehicle straight away to make space available for other vendors.

Space and Set up Information
Backdrop etc. you are allowed to provide your own freestanding banners, easels, etc. as long as they fit into your allocated space. You may not encroach on another exhibitor’s area. There is ample room for one banner/easel per exhibitor in the small and standard exhibits. Larger exhibits can unitise their space to their requirements. No, pull up banners are to be placed on tables due to safety concerns. Please remember to respect your fellow exhibitors.

Bump In/Bump Out – Exhibitors are encouraged to set up Saturday, 6th March 2021 from 10 am to 4 pm. The main exhibits entry is via the hotel loading dock located next to the underground car park. There will be limited trolleys available, so please provide your own if possible. If using the loading dock you must unpack and move your vehicle straight away to make space available for other vendors.

Loading time slot – This Page is Under Development – Please Check Back Soon.

Show Ready
Access 7 am on Sunday 7th March ALL Exhibitor Spaces need to be set up and ready, and all vehicles moved offsite by 8:30 am.

Power
Power Is available for an additional cost of $45 supplied by Encoure Event Technology, a contract requirement with our venue hire. Please ensure you advise on your registration if you require power. All personal electrical items such as monitors, AV etc. which require power must be tested & tagged within the last 12 months.

Additional Hire

Island Bar                                                      $15. each

Wine Barrel                                                   $25. each

Trestle Table                                                 $20 each

Linen                                                               $10 each

Powered Site                                                 $45 each

Lunch
Lunch pack(s) included in your exhibit purchase.

One lunch pack to each of these exhibits;

Pier Complex P1 to P6. Main Exhibit Hall sites #’s 2, 3, 4, 5, 8, 9, 27 to 55, 57, 62 to 72 to 75 to 77 to 83 to 86 to 91, 93 to 97, to 106, 108 to 114, 119 to 126.

Two lunch packs (if required) to each of these Large Exhibits;

1, 6, 7, 26, 56, 58, 59, 60, 61, 92, 107, 115, 116, 117, 118, 127

Additional lunches not included in your purchase are $15 each

Options:

  1. Pastrami, sauerkraut, pickles, Swiss cheese & American mustard brioche roll, plus a bottle of water
  2. Individual Caesar salad (V GF), plus a bottle of water
  3. Vegetarian sushi roll (V), plus a bottle of water

Advertising
We rely on you to help to spread the word! We will be providing you with logos and blurbs to share on your social media, so please share and share some more! At our end, we will be focusing on social media, signage around the city, radio, and print to build momentum! Remember to tell your clients to attend!

Gift Bags
The first 250 couples will receive a gift bag. We encourage all vendors to connect with the attendees by adding your advertising material into the bridal bags; this directly targets your business with couples and is another way of making sure you get your business noticed. We offer all exhibitors the opportunity to place a brochure, business card, discount vouchers, small gifts in the bridal bags for $75. x 250 inserts.

Those not attending but would like their advertising material placed in the bridal bags $150. x  250 inserts. (magazines incur extra costs price on application)

Vendors have 2 Days to drop off their advertising material either on the 4th and 5th of March using the docket (we cannot take responsibility if no docket is firmly attached)

Payment

Payment
Direct Debit to:

Cairns Bank

Say I Do In Tropical North Qld

BSB: 704-966

Acc: 100017574

Ref: Your Business Name

Our Ref: Invoice Number

OR

Payment Plans
Say I Do In TNQ can offer a payment plan to suit your needs. Ezypay can be set up for d/debits from your account, weekly, fortnightly or monthly, whatever suits you. Your exhibitor space fees must be paid in full one week prior to the expo. If you choose to use this option fees apply as follows:

Each D/Debit transaction is charged at 1.69% + 44c.

*The transaction rate applies to the bank account or credit card (MasterCard / Visa) transaction used.

Missed payments will incur a dishonour fee of $14.90 (excluding GST) your payment will be rescheduled three days after the due date, and continue until otherwise notified by the vendor.

Please email info@sayidointnq.com.au to request a payment plan option.

Please supply your Bank Name, BSB, Acc # and when you would like this to start and your option of weekly, fortnightly or monthly.

Ezy Pay Logo

Say I Do In TNQ can offer a payment plan to suit your needs. Ezypay can be set up for d/debits from your account, weekly, fortnightly or monthly, whatever suits you. Your exhibitor space fee must be paid in full 1 week prior to the expo if you choose to use this option. Fees do apply.

Each D/Debit transaction is charged at 1.69% + 44c.

*The transaction rate applies to bank account and credit card (MasterCard / Visa) transactions.

Missed payments will incur a dishonour fee of $14.90 (excluding GST) and your payment will be rescheduled 3 days after the due date, and continue until otherwise notified by the vendor.

Please email info@sayidointnq.com.au to request a payment plan option.

Please supply your Bank Name, BSB, Acc # and when you would like this to start and your option of weekly, fortnightly or monthly.

Donations
We cannot run our expos without prize donations! Not only will these add value to our event, and attract couples, for your support, you will get for 12 months:

  • Donations valued at $100 or more – Featured listing on our supplier directory
  • Donations valued at $200 or more – Featured listing on our supplier directory, quarterly shout out on our social media
  • Donations of $500 or more –  Featured & Top Listing in your category, List in multiple locations and a monthly shout out on our social media